Congratulations to those abstracts accepted as posters! We know this is an exciting time and that you may have questions.  Please read the FAQ’s below: 

Where Can I Access My Poster Number?

Please look in the meeting app under Poster Numbers, or click here to access the Headache Journal Author Index.

When Can I Hang My Poster/When Does it Have to Come Down? 

ODD Numbered Posters (i.e., P-01, P-23, P-107) should be hung on the assigned board between 2:00 pm – 4:00 pm on Thursday, June 15 and removed by 5:00 pm on Friday, June 16. Poster left after 5:00 pm may be discarded.

Even Numbered Posters (i.e., P-02, P-26, P-108) should be hung on the assigned board between 5:00 pm – 7:00 pm on Friday, June 16 and removed by 2:00 pm on Saturday, June 17. Posters left after 2:00 pm may be discarded.

When Should I be at my Poster for the Q&A Session? 

Poster presenters with an ODD poster number should be available at their poster between 12:35 pm – 1:50 pm on Friday, June 16. Poster presenters with an EVEN poster number should be available between 12:45 pm – 2:00 pm on Saturday, June 17. Please note these times are scheduled during the lunch breaks for maximum attendee participation. You are not required to stand with your poster, but its a great opportunity to interact with attendees and answer questions they may have.

How Do I Accept My Invitation to Present a Poster? 

Posters are automatically accepted unless the authors (or their representatives) contact AHS to tell us they will now be attending.

Are Presenting Authors Required to Register for the Meeting? 

You must register if you plan to present/defend your poster at the meeting. All presenting poster authors will receive instructions with acceptance notices and information on meeting registration.

What if I Can’t Be There in Person? 

We understand that not everybody can join us in Austin. So, if you choose the Virtual Attendance Experience, you can still have one of your colleagues hang your physical poster. However, you will not be able to answer live questions from the attendees. 

Is There a Discount for Poster Authors? 

Presenting authors can take advantage of an extended early bird rate until April 15. When entering the Poster Collection Portal, look for the “Registration” task. 

How Do I Book My Hotel Room? 

After you register, you will receive a link to book a hotel room in your registration confirmation email. The hotel cut-off is May 19 at 5 pm CT or until the block sells out, whichever comes first. 

How Can I Print and Ship My Poster? 

AHS is offering a special poster printing opportunity via PosterNerd.com. This includes discounted printing prices and free poster shipping to the meeting venue or your office.  Although this is not mandatory, we suggest you take advantage of this service.  

The benefits of using the poster printing program include the following: 

• The poster can ship to the meeting. Pick it up onsite and avoid the inconvenience of carrying it to the meeting. 
• Free templates are available for download to make the poster creation process easy. 
• Customer support is available to assist with questions. 

Please note if you select to print your poster via PosterNerd, you will still need to be present to mount your poster. To take advantage of our special package, click here.

If you want to print the poster with another company, please use these guidelines: 

• Recommended poster size: 72″W x 36″H 
• MAX poster size: 91″W x 45″H 
• Poster board space: 96″W x 48″H (8′ x 4′)
• Media Type: No restrictions (presenters can choose matte, glossy, or fabric)

To ship your poster directly, please address it like this:

JW Marriott Austin
Hold for Guest: (Guest Name) (Arrival Date)
(Guest Cell Number)
110 E 2nd St.
Austin, TX 78701